Database Management System, abbreviated as DBMS, refers to a software system
that enables the user to define, create and maintain a database and manage
control access to data. It consists of a set of programs that help the
primary user to manage the database while allowing several other users to
create, modify, access, store or retrieve information from the database in
real-time.
Although a database management system has several significant advantages
over previous data management approaches, it also has considerable
disadvantages.
In this article, we discuss some of the major disadvantages of DBMS
(Database Management System). These disadvantages might be some of the
reasons why most people or organizations do not want to upgrade to a
database management system.
What are the disadvantages of DBMS?
The disadvantages of DBMS refer to all such activities or actions which are
not good or cause problems. Although DBMS is getting widespread use
nowadays, there are some undesirable characteristics or cons as well. Some
common or considerable DBMS disadvantages are its
complexity, performance, cost, maintenance, size, security,
etc.
Let us discuss some of the most common disadvantages of database management
system in detail:
Increased Cost
One of the major disadvantages of DBMS is that the cost of the database
system is quite high as compared to the traditional file system. When
switching from the previous data management approach to a database
management system, one has to invest additional costs.
There are various costs involved in setting up a DBMS environment, such as:
Cost of Hardware and Software
First, one has to incur increased costs to buy high-spec hardware
components, such as high-speed processors, upgraded memory, larger storage,
etc. Since DBMS is built to store a large amount of data, it requires
sophisticated hardware support. One cannot expect a great experience with a
DBMS when using the hardware used for traditional file-based systems.
In addition, the hardware requires a supported software environment to
function at maximum capacity. This means that one has to spend on
application development or software development and upgrade related tools
and extensions while providing an easy-to-use user interface and security.
Thus, the cost of both hardware and software, and their maintenance is quite
high.
Recommended:
Difference between Hardware and Software
Cost of Staff Training
There is also a need to train staff or employees based on the teaching of
operating database management systems. In this way, they can handle the
functioning and operation of the DBMS resources. There may be different
training sessions depending on the role of the staff, such as
Database Administrator (DBA), Application Programmer, Database Designer, System Analyst, Maintenance
Personnel, etc.
A lot of money has to be spent to train the employees as the training of
DBMS is somewhat expensive.
Cost of Data Conversion
Data conversion is another major requirement for most organizations when
upgrading to a database management system. It will require skilled database
system designers to convert the data from the old traditional systems to the
DBMS. The cost of data conversion is also very high.
Data conversion is a major reason why most organizations do not want to
upgrade to a database management system. Although it costs a lot, there is
also the possibility of data loss if something goes wrong during the data
conversion process.
Complexity
The database management system provides access to many features such as
creating, accessing, modifying, retrieving, or deleting data. Due to the
existence of many features or functionalities, DBMS is extremely complex
software. The structure and operation of DBMS is so complex that it cannot
be easily controlled or used by non-technical people.
Due to its complexity, if a person uses DBMS improperly or without skill, it
can lead to some data loss or database functioning issues. In this way, the
complexity of DBMS software is considered as one of the major disadvantages.
Need of Skilled Staff
Organizations should have skilled personnel working in teams on each
specific task of the DBMS. Apart from this, a dedicated team of DBMS expert
staff is also required to manage any kind of database problems, especially
at a time when it becomes difficult to choose where to pick the data from
and where to save it in the database.
Database management system requires a lot of management. For proper
management, it is necessary to have employees with good knowledge like
experienced developers, DBAs, designers, maintenance persons, etc.
Additionally, end-users should also be familiar with the use of database
systems.
Currency Maintenance
Efficiency is one of the major factors for any software or program, the same
applies to DBMS software. Since efficiency is better managed with
advancements and updates, organizations have to frequently update the DBMS
software and implement the latest patches or security measures for all
components of the DBMS, keeping it current.
At the same time, DBMS vendors are less likely to offer better or favorable
pricing options to their existing customers. Furthermore, given the huge
investment in technology and personnel training for DBMS, customers
(companies, organizations, etc.) may be reluctant to change database
vendors.
Huge Size
Although a DBMS is built to handle large amounts of data and queries, there
is no fixed limit on the amount of data that can be saved in the future.
Initially, the size of the database is usually not large. However, it gets
huge and huge over time as users keep saving a massive amount of data in
it.
Due to the large size of the data, database systems can sometimes cause
problems. They usually do not run smoothly. To fix such issues,
organizations should always be ready to increase their storage space and
memory to run their operations efficiently.
Performance
The database management system is not considered a good option in terms of
performance, especially for small organizations. Traditional file systems
are written for smaller organizations based on their primary needs and are
usually significantly faster in performance due to a fixed or limited number
of applications. However, DBMS with its multi-functional support gives
slower performance than traditional file systems.
Since DBMS is primarily built for managing and maintaining huge data, it is
not suitable for small firms and organizations. Because performance is a
factor that cannot be ignored while starting a new business or trying to
grow.
Frequency Upgrade/Replacement Cycles
Everyone needs to be up-to-date about the latest technology these days.
Therefore, DBMS vendors also integrate new features and functionalities to
DBMS software from time to time to compete in this technological era. While
updates are usually good and extend functionality, there can be more
complexity with new features.
As a result, organizations have to spend more to teach or train their
employees about new changes or features. In addition, some major upgrades
may also require the replacement of
hardware components
with more powerful or advanced components.
Database Failure
Data is one of the key elements for any organization and in case of data
loss the entire organization can collapse. Since DBMS stores all the data or
information in a single centralized database, any unforeseen accident can
lead to the loss of valuable data. This can turn into a serious disadvantage
of the DBMS.
This is the reason why most organizations also keep a backup of their
valuable data. However, this will again cost additional amounts.
Difficult Backup and Recovery
Since DBMS is meant for huge data, backing up the data can be somewhat
difficult and time-consuming. Similarly, even when there is a backup, the
recovery of data can take time. Users can get tense due to the time taken to
restore the backup.
Furthermore, since the database is handled and maintained by multiple users,
it is again very difficult to know the actual state of the database failure
in order to recover it in the worst cases. This can lead to data loss to
some extent, which can also be very important data for the particular
organization.
Confidentiality, Privacy, and Security
Since the DBMS is centralized, all the data is stored and accessed through a
single database. Also, access control is given to the users of the remote
location. This can sometimes lead to potential risks of data leakage that do
not usually occur in traditional file systems. If the data of an
organization is leaked, the personal information of every employee of the
organization will be misused.
Data Integrity
Since the database in a DBMS gets updated in real-time, it is essential that
the data remains stable during the operation. For this, it is necessary to
follow some technical security measures. Multiple users attempting to
inappropriately update data at the same time can pose a major threat to data
integrity.
Increased Vulnerability
Although DBMS is centralized and can help in performing various tasks, it
also increases vulnerability at times. In the case of certainty, if a single
component encounters problems, the entire database system may face
difficulties or may even shut down. This can be a major drawback for
companies that rely entirely on databases.
Lower Efficiency
Generally, software or programs like traditional file systems are designed
to fulfill a certain need or perform a specific task. However, Database
Management System (DBMS) is designed for many data-related purposes and as a
result, has become less efficient.
In terms of efficiency, specialized software are more efficient as they are
developed and optimized for certain limited tasks or applications.
Summary
This article discussed more than 10 disadvantages of DBMS (Database
Management System). Like a coin, DBMS also has two sides, advantages, and
disadvantages. Although it has considerable drawbacks or limitations, it is
still widely used by many leading organizations and will be used more
extensively in the future.
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