Top 25 RPA Interview Questions and Answers

RPA Interview Questions

Most frequently asked important RPA Interview Questions are described below:

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1) What is RPA?

RPA stands for ‘Robotic Process Automation’. RPA allows organizations to use software robots that can mimic human actions. These software robots automate human tasks and accomplish them in the same way that a human in an organization is doing them in systems, machines, or applications.

Robotic- The entity that mimics human actions is defined as robots (can be physical or virtual).

Process- The series of steps that lead to an effective activity can be defined as a process.

Automation- An activity that is used to complete any process or task without human intervention can be defined as automation.

2) What are the applications of RPA?

The most popular applications of RPA are:

Data Entry
Data Migration
Data Extraction
Invoice processing or bill creation
Report Generation
Price Comparison
Onboarding and maintaining user data
Information Validation
Barcode Scanning

3) What are the characteristics of RPA?

RPA has the following characteristics:

Code-Free- There is no need to have coding skills to use RPA tools. One can easily start using RPA tools with some training. RPA tools provide a flowchart-like interface that can be used to graphically link, or drag-drops icons to represent steps in a process.

User-Friendly- RPA tools include a user-friendly interface. They can be easily used with fewer IT skills or without any special knowledge.

Non-Disruptive- RPA avoids complexity and provides simple and straightforward transformation.

Efficient- RPA tools are created to avoid mistakes as a human could do. Once the software bots are configured with proper rules and regulations, they execute the same process without mistakes.

4)  What are the most popular RPA tools?

Some of the most popular RPA tools are:

Blue Prism
Automation Anywhere

5) What are the different types of RPA tools?

We can divide RPA tools into the following categories:

Excel Automation and Macros- These are used for simple and basic processes to automate them.

Programmable Solution Bots- These are used to interact with other systems depending on the requirements of the client or organization.

Self-Learning Tools- These tools are used to analyze human actions and repeat them on different platforms.

Cognitive Automation Bots- These are used to handle unstructured data, and make appropriate decisions according to the complex, unstructured input.

6) What are the benefits of RPA?

The following are the benefits of RPA:

Faster- With the software robots, you can operate the processes 24/7 and with a faster speed when compared to human beings.

Cost-Effective- It can help you automate all the manual, repetitive, and rule-based digital processes with the help of software robots. Thus, it reduces the size of the workforce required to complete those tasks.

Accuracy- It provides accuracy and consistency with standardized processes.

Increased Customer Satisfaction- It helps organizations to build better relations with the customers with its fast, consistent performance.

7) What do you understand by RPA Bots? What are the steps to create an RPA bot?

RPA Bots (or Robots) are the virtual bots. They are created with the Bot creator tools such as Blue Prism, UiPath or Automation Anywhere, etc.

To create RPA bots, we are required to follow the given steps:

First, record a task.
Second, implement into RPA model.
Third, test the bot.
Last, upload the bots to execute tasks and perform automation.

8) What are the different types of bots in RPA? Describe each in short.

The RPA has the following bots:

TaskBot- These are used to manage repetitive, rule-based processes in frontend. For example- HR Sector, Procure-to-pay, Quote-to-cash, etc.

MetaBot- These are used to manage complex, scalable processes. These facilitate scalability with the latest integration. These types of bots are usually used for Enterprise automation that requires minimum maintenance.

IQBot- These are used to manage fuzzy rules. These types of bots can learn and enhance process automation.

Types of RPA Bots - RPA Interview Questions

9) How much time an RPA implementation can take? Do we need to change the entire IT infrastructure?

Typically, an RPA implementation is deployed in a few weeks. But, it can take more time according to the complexity of the processes.

There is no need to change the entire IT infrastructure to implement RPA. It can work with existing systems and machines.

10) What are the important steps to be followed by the organization looking to implement RPA?

The following steps should be followed by any organization for successful RPA implementation:

Identify automation opportunities.
Optimize the selected processes.
Develop a suitable Business Case.
Choose the appropriate RPA vendor.
Generate the RPA development model.
Start the development of RPA bots.

11) Does RPA allow auditing of the processes? Also mention, why auditing can be beneficial?

Yes, RPA allows auditing processes. It can be beneficial to know about the new strategies that can be easily adapted for the growth of the organization.

12) What are the main phases of the RPA life-cycle?

There are mainly four phases in the RPA life-cycle:

Analysis- This is the beginning phase of the RPA life-cycle. In this phase, RPA professionals identify suitable processes for RPA deployment.

Bot Development- In this phase, the development team develops the software bots according to the requirements of the organization.

Testing- The development team tests the developed software bots and perform some other quality checks required for the automation tasks.

Deployment and Maintenance- In the last phase, the deployment and maintenance of the software bots are done by the development team.

RPA Life Cycle - RPA Interview Questions

13) What is Process Studio in RPA?

A Process Studio is one of the most important features of any RPA tool. It allows you to develop the actual flow of the processes that you want to automate. It provides control loops, variables, and many other business logic that can be used to form a sequenced business flow. The basic aim of Process Studio is to provide you a platform to configure rules and regulations for the RPA software bots. The sequenced processes in a process studio are almost similar to the flowchart.

14) What is the process recorder in RPA?

Each RPA tool has different features to make the automation process easier and faster. Most of the tools include a feature of Process Recorder. The Process Recorder allows users to record the actions while executing a business process or any other business-related digital task. After that, it helps with automation according to the recorded actions. It is comparatively fast and accurate than human beings.

15) What is mean by Workflow Design?

Workflow design is a graphical structure of the sequence of codes. It consists of several conditions and decision-based tasks that can be used to automate the processes.

16) What are the limitations of RPA?

Some of the common limitations of RPA are:

RPA does not help for processes that require judgment.
RPA cannot understand non-electronic data which is unstructured.
RPA is not cognitive. Hence, it cannot learn from experiences. It can only be used to automate repetitive, rule-based tasks.

17) Explain different types of logs. Also, mention some log fields.

There are two types of logs used in RPA:

Default Logs (Execution Start, Execution End, Transaction Start, Transaction End, Error Log, and Debugging Log)
User-defined Logs

Mostly used log fields are Messages, Timestamp, ProcessName, FileName, ProcessVersion, and RobotName, etc.

18) What are the main components of the RPA architecture?

Some important RPA components are listed below:

Control Center
Development Studio
Bot Runner
Extension / Plugin

19) Name that RPA tool which supports an open platform for automation.

UiPath is one of the RPA tools that support an open platform for automation.

20) What is the main difference between Robotic Process Automation and Artificial Intelligence?

Robotic Process Automation is used to mimic human actions with the help of software bots, whereas Artificial Intelligence is the simulation of human intelligence in machines that can think, learn and make decisions on specific cases.

21) What according to you is the primary aim of RPA implementation for any organization?

The primary aim of RPA implementation for any organization is to reduce the repetitive and tedious tasks of humans. Therefore, a human can work on those tasks that require human intelligence and judgment.

22) What is the future scope of RPA?

RPA is an emerging technology, and it is increasing in different sectors. The future seems to be bright for RPA because it has several advantages and benefits over manual tasks. Anyone can start a career in RPA with some basic training.

23) Is RPA similar to screen scraping?

No, RPA is not similar to screen scraping. It is much more powerful than screen scraping. RPA is the combination of several technologies, including the screen scraping. The screen scrapping feature in RPA allows users to capture bitmap data from the screen and verify with the existing details to decode it.

24) What do you understand by Information collection in RPA?

Information collection and measurements from different sources help in the configuration of software robots. Therefore, they can be properly developed to execute the operations easily and reliably.

25) What are the important features that you should consider before the selection of an RPA tool?

An RPA tool should have the following features:

It should be simple, scalable and reliable.
It should support multiple frameworks.
It should support all types of test environments.
It should be able to perform database testing.

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